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Dealer Invoice

A Dealer Invoice is the official sale document issued by a licensed motor dealer when selling a vehicle or piece of equipment. It shows the purchase price, GST breakdown, VIN or serial number, build details, PPSR status, and dealer licence information. Lenders require a Dealer Invoice for almost all Vehicle Finance, Equipment Finance, and Low Doc Finance applications. Related glossary terms: VIN, PPSR Check, Asset Valuation. Relevant blogs: Fast-Track Asset Finance, Tradie Vehicle Finance, Fleet Finance Approval.

Why Dealer Invoices Matter

Lenders rely on the Dealer Invoice to verify the exact asset being financed, check for hidden fees, confirm GST status, and validate the dealer’s licence. A clear and accurate invoice speeds up approvals through the Tradie Hub, Truckie Hub, and Business Owners Finance Hub.

What a Dealer Invoice Includes

  • Dealer business name and licence number.
  • Vehicle or equipment details (VIN, make, model, build year).
  • Total purchase price and GST breakdown.
  • Odometer reading or hours of use.
  • Any dealer warranties or statutory conditions.
  • Trade-in details if applicable.

Official reference: business.gov.au

What is a Dealer Invoice?
It’s the official sale document issued by a licensed motor dealer showing the asset details and purchase price.
Why do lenders need it?
To confirm asset details, price accuracy, GST, and dealer legitimacy before approving finance.
Can I finance without a Dealer Invoice?
Only in private sales. For dealer purchases, the invoice is mandatory.
Is a Dealer Invoice the same as a Quote?
No — a quote is indicative. An invoice confirms the agreed purchase and final price.
Does the invoice affect approval speed?
Yes. Clear, detailed invoices allow lenders to verify the asset instantly.